Part 4: The ULTIMATE guide to planning your outdoor wedding! 5 essential steps from EXPERTS in Nottingham, Derby and beyond

Outdoor weddings are our favourites to photograph. There’s something undeniably magical about saying your vows in front of the ones you love with nature as your backdrop. With the unparalleled beauty of a beach scene, a quaint woodland clearing or even wild flower meadow, it’s no surprise to us why get married outdoors it is the number one choice for many couples. They can be the most enjoyable and memorable weddings for couples and guests alike, but there is a lot of legwork which goes into them. That’s why we have put together this guide towards organising your outdoor wedding, whether it’s just for your ceremony or you are planning to spend the whole day outdoors. Featuring words of wisdom from some local, experienced and fantastic outdoor wedding suppliers we’ll take you through the important considerations you should take before deciding to have and when planning an outdoor wedding.

This article is pretty comprehensive, so we decided to split it into 5 different blogs, one for each step. You’ve arrived on step 4. If you’re inpatient (like me!) then you can sign up to be email buddies and we’ll send you the whole article. Just click here.

bluebells-1-3.jpg

“Unique, relaxed and fun!”

S D Celebrations, Wedding planner & celebrant

4. Get to know your venue inside out (and tell your guests too)

Niv and Matt braved an outdoor wedding on this very windy day in May, way back in 2014. A stunning venue though so who can blame them!

Niv and Matt braved an outdoor wedding on this very windy day in May, way back in 2014. A stunning venue though so who can blame them!

Whenever you visit a venue, you’re going to have a long list of things you want to check. When you visit a venue about an outdoor ceremony you’re going to have an even bigger list!

Have they held outside services before? Outdoor weddings can be tricky and may need to make quick decisions and changes in the lead up to the day, their expertise will be vital.

Have they got a backup location in case of weather? We are in Britain after all!

What will the flowers etc look like at the time of your wedding? You may fall in love with the venue’s flowers after seeing them in spring but if you’re wedding is in September it will look totally different.

, explains:

You need to get to know your venue: the field or farm and work closely with the venue coordinator to arrange the space you will need for your ceremony, for the celebrations afterwards and the sleeping accommodation such as tents, yurts and camper vans too. Talk to the photographer about the amount of space needed for the couple during the ceremony and the sun’s position to ensure the most beautiful photos.

Will they be using the same chairs for the ceremony and the marquee for the wedding breakfast?  Yes, most importantly, the couple need to have an alternative undercover space if it does rain on the day! English weather can be SO unpredictable!
— Susan Denton, a celebrant based in Leicestershire who creates unique and wonderful wedding ceremonies for people who stand out from the crowd and who want their ceremony to reflect their personalities and their ideals
Fran and Luke got married in a stunning field on the North Cornish coast, but they were more than prepared for a British weather with this awesome bell tent. Thankfully for them, they didn’t need it - the weather was stunning.

Fran and Luke got married in a stunning field on the North Cornish coast, but they were more than prepared for a British weather with this awesome bell tent. Thankfully for them, they didn’t need it - the weather was stunning.

Once you’ve got a good idea of your venue and how you are going to use it, don’t forget to tell your guests about it too!

Whilst you’ll be prepared for embracing the outdoors, your guests may not be. So keep them informed. This is massively important. Having an outdoor wedding can make things tricky for guests, but only if they’re not prepared. So let’s make sure they are! If you’re planning on having a service or reception on soft grass, make sure your guests know that so they can wear appropriate clothing. From wearing high heels shoes on grass, to wearing anything smart walking through a muddy field or shivering outside on a chilly day waiting for the bride to arrive it’s best to keep guests informed to avoid all of these headaches! On the invites, it’s worth having a few tips on preparing for your wedding, whether that be suggesting bringing alternative clothing or wellies or just a little note about the weather “In case of rain…”

If you’re planning an outdoor wedding and would like to read the full article we’ll send it to you as a e-book if you sign up to be our email buddies.


A massive thank you to all the lovely, wedding suppliers who contributed to this blog. You can find out all about them and how to get in contact beneath.

The Outside Bride

We run two businesses. Baylily Bell Tents is an outdoor based business providing bell tents for outdoor weddings and events. We provide infrastructure for weddings, guest villages, bar tents, chillout spaces, kids play tents, pamper rooms etc but also offer full event support and management where required.  We also own The Outside Bride which is a website and blog dedicated to helping couples who are planning their own outdoor weddings. We provide inspiration and practical advice for brides and grooms but also have a full support arm of the business for outdoor based wedding suppliers.    Website       Facebook      Instagram       Youtube

We run two businesses. Baylily Bell Tents is an outdoor based business providing bell tents for outdoor weddings and events. We provide infrastructure for weddings, guest villages, bar tents, chillout spaces, kids play tents, pamper rooms etc but also offer full event support and management where required.

We also own The Outside Bride which is a website and blog dedicated to helping couples who are planning their own outdoor weddings. We provide inspiration and practical advice for brides and grooms but also have a full support arm of the business for outdoor based wedding suppliers.

Website Facebook

Instagram Youtube

Arnos Vale Weddings

Photo courtesy of    Pip and Simon Photography   .   I am the wedding coordinator at Arnos Vale Cemetery - a Victorian Garden Cemetery in the heart of Bristol, Bristol’s only licensed woodland venue for your ceremony, wedding breakfast and evening celebrations.  Nestled in the woods you’ll find our woodland wedding venue the Underwood Centre, imagine birds singing and fairy lights twinkling as you toast marshmallows around the fire. Our iconic venue the Spielman Centre welcomes you with grand steps and elegant pillars, a stunning fusion of Victorian architecture mixed with modern glass design. Finally, our Grade II listed Anglican Chapel is the centrepiece of our venue collection, giant wooden doors open to the grandest of halls complete with original Victorian features.  I have worked in this unique and historical venue for 18 months and I’ve seen so many inspiring and magical weddings. I truly believe that every wedding should be a reflection of you and your partner so if you want wolves to walk you down the aisle (yes, really) and a brass band procession then lets do it!    Website       Facebook      Instagram       Pinterest

Photo courtesy of Pip and Simon Photography.

I am the wedding coordinator at Arnos Vale Cemetery - a Victorian Garden Cemetery in the heart of Bristol, Bristol’s only licensed woodland venue for your ceremony, wedding breakfast and evening celebrations.

Nestled in the woods you’ll find our woodland wedding venue the Underwood Centre, imagine birds singing and fairy lights twinkling as you toast marshmallows around the fire. Our iconic venue the Spielman Centre welcomes you with grand steps and elegant pillars, a stunning fusion of Victorian architecture mixed with modern glass design. Finally, our Grade II listed Anglican Chapel is the centrepiece of our venue collection, giant wooden doors open to the grandest of halls complete with original Victorian features.

I have worked in this unique and historical venue for 18 months and I’ve seen so many inspiring and magical weddings. I truly believe that every wedding should be a reflection of you and your partner so if you want wolves to walk you down the aisle (yes, really) and a brass band procession then lets do it!

Website Facebook

Instagram Pinterest

S D Celebrations

Samantha Dobson is an experienced wedding planner and Independent family Celebrant. Having coordinated 100’s of weddings in a variety of locations, from fields to back gardens & the odd boat in-between. In the summer months Samantha can usually be found running around behind the scenes coordinating couples dream wedding days - just like your wedding day PA!  As a Celebrant Samantha writes and conducts unique, personalised wedding, baby naming & vow renewal ceremony’s. Loving nothing more than weaving couples personalities into their special day. Creating totally unique ceremonies filled with fun, love & laughter at unique venues.    Website       Facebook      Instagram       Pinterest

Samantha Dobson is an experienced wedding planner and Independent family Celebrant. Having coordinated 100’s of weddings in a variety of locations, from fields to back gardens & the odd boat in-between. In the summer months Samantha can usually be found running around behind the scenes coordinating couples dream wedding days - just like your wedding day PA!

As a Celebrant Samantha writes and conducts unique, personalised wedding, baby naming & vow renewal ceremony’s. Loving nothing more than weaving couples personalities into their special day. Creating totally unique ceremonies filled with fun, love & laughter at unique venues.

Website Facebook

Instagram Pinterest

 

Festoon wedding coordinator

I have been co-ordinating creative weddings for 13 years. Specialising now in ‘full co-ordination’ or ‘on the day co-ordination’ for outdoor or off-grid weddings.  We also provide decorating and wild floristy services for weddings, as well as hen party crafting including making flower crowns that the hens then wear out that evening or tissue paper pom poms that can be used at the wedding.  We travel all over the UK & Europe but local to us is Herefordshire, Shropshire, Cotswolds & Wales.    Facebook      Email      festoon@live.co.uk

I have been co-ordinating creative weddings for 13 years. Specialising now in ‘full co-ordination’ or ‘on the day co-ordination’ for outdoor or off-grid weddings.
We also provide decorating and wild floristy services for weddings, as well as hen party crafting including making flower crowns that the hens then wear out that evening or tissue paper pom poms that can be used at the wedding.

We travel all over the UK & Europe but local to us is Herefordshire, Shropshire, Cotswolds & Wales.

Facebook

Email festoon@live.co.uk

Ruby B Ceremonies

Susan Denton Celebrant

I am an award winning, qualified independent Celebrant helping you to mark your milestone moments with unique, personal, meaningful ceremonies.     Website        Facebook        Instagram

I am an award winning, qualified independent Celebrant helping you to mark your milestone moments with unique, personal, meaningful ceremonies.

Website

Facebook

Instagram

I am a celebrant who creates romantic and fun ceremonies,especially outdoors, for couples who want a truly personal experience!  As a celebrant, I create unique and wonderful wedding ceremonies for people who stand out from the crowd and who want the ceremony to reflect their personalities and their ideals.    Website       Facebook      Instagram       Twitter      Pinterest

I am a celebrant who creates romantic and fun ceremonies,especially outdoors, for couples who want a truly personal experience!

As a celebrant, I create unique and wonderful wedding ceremonies for people who stand out from the crowd and who want the ceremony to reflect their personalities and their ideals.

Website Facebook

Instagram Twitter

Pinterest